Insurance Industry

Paperless document management – the easy way

With PaperClip Incorporated, insurance agencies start by creating an electronic client folder within PaperClip32, a software program locally installed on their computers or centrally accessible via the Internet. Each electronic client folder is linked directly to the user’s current agency management system, and can be easily identified and tracked by the case number, insured’s name, social security number, date of birth, policy number and other key fields.

Convenient access to data

As with paper folders, the electronic insurance folder becomes the central repository for all documents, including:

  • Applications
  • Authorization forms
  • Delivery requirements
  • Inspection reports
  • EKGs
  • Questionnaires
  • Lab results
  • Motor vehicle reports
  • Financial statements
  • Illustrations
  • 1035s
  • And more...

This central repository for documents can be accessed from multiple applications and locations, enabling multiple users to access the same folder simultaneously.

Now, instead of printing electronic documents, insurance documents are maintained in their original digital format, effortlessly transforming a traditionally paper-based process into a paperless one. That is, when a fax comes in, it is electronically routed to the intended electronic file without ever being printed. E-mails and electronic documents are easily filed, and paper documents are quickly scanned to produce a digital replica.

Underwriters, processors and agents

Instead of printing and manually filing documents, PaperClip enables users to keep documents in their native electronic format and file them in virtual filing cabinets that mimic a company’s current filing systems.

Paperless document delivery

Whether users are receiving or sending documents, PaperClip’s Internet eXpress Suite document delivery service enables users and their trading partners, branch offices and field offices to efficiently exchange electronic documents. This document delivery service ensures the secure transmission of document packages, and enables users to easily track transmitted documents.

Archiving made easy

Whether or not an application was initiated and processed electronically, PaperClip provides the tools to securely and efficiently store final documentation in electronic format. The technology eliminates the need for costly storage and cumbersome document retrieval.

PaperClip has a profile for you

The Internet has dramatically changed the way we conduct business today. The ability to deliver information, answer questions, and exchange ideas has benefitted all who participate. One significant use of the Internet is electronic mail. The ability to replace letter, fax or phone calls with a simple electronic message has won the day. Storing and quickly retrieving these messages allows organizations to streamline its communications process and by today’s business standards, email has become a cornerstone of every business’ operations.

In a presentation titled "Navigating CFPB Investigations and Enforcement Actions" by Jonathan Pompan, Partner, Co-Chair CFPB Task Force, Venable LLP, he asked, "Who is subject to a potential CFPB Investigation? The CFPB authorizes the Bureau to conduct investigations to ascertain whether any person is or has been engaged in conduct that, if proved, would constitute a violation of any provision of Federal consumer financial law. This includes: Banks and Credit Unions, All Mortgage Related businesses, Small Dollar Lenders, Private Student Lenders, Debt Collectors, Consumer Reporting, Consumer Credit and related activities, Money transmitting, check cashing, and related activities, Prepaid cards, Debt Relief, Financial Advisors, Service Providers, and more…" And that’s not all.

The key is having a solution that is easy and simple to not only implement, but use for everyone involved in the e-mail transmission. This approach ensures greater traction and compliance. Cyber threats in mortgage affect your entire business. Are you protected? PaperClip's eM4 protects customers' personal information from unwarranted access and the accountability for its use. This significantly minimizes your exposure to compliance and reputational risk. Here’s how it works:

The frequency of online attacks against U.S. business continues to increase, along with the cost of defending against those attacks and mitigating any resulting data breaches. Cyber crime now costs a U.S. business $8.9 million per year, an increase of 6% from 2011 and 38% from 2010. Those findings come from the "2012 Cost of Cyber Crime Study," which was sponsored by security intelligence tool vendor HP and released Monday (10/8/2012) by Ponemom Institute. The businesses profiled in the study also reported that on average, they’re collectively seeing 102 successful attacks per week, up 72 attacks per week in 2011 and 50 attacks per week in 2010.

Whatever your profile, we have the solution.

All Solutions work with...
Internet eXpress, eM4 Compliant Email, EDX Package Archive, Disaster Recovery, Business Continuation, vcf4Compliance.

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