PaperClip

Insurance Industry

Paperless document management – the easy way
With PaperClip Incorporated, insurance agencies start by creating an electronic client folder within PaperClip32, a software program locally installed on their computers or centrally accessible via the Internet. Each electronic client folder is linked directly to the user’s current agency management system, and can be easily identified and tracked by the case number, insured’s name, social security number, date of birth, policy number and other key fields.

Convenient access to data
As with paper folders, the electronic insurance folder becomes the central repository for all documents, including:

Applications

Authorization forms

Delivery requirements

Inspection reports

EKGs

Questionnaires

Lab results

Motor vehicle reports

Financial statements

Illustrations

1035s

And more

This central repository for documents can be accessed from multiple applications and locations, enabling multiple users to access the same folder simultaneously.

Now, instead of printing electronic documents, insurance documents are maintained in their original digital format, effortlessly transforming a traditionally paper-based process into a paperless one. That is, when a fax comes in, it is electronically routed to the intended electronic file without ever being printed. E-mails and electronic documents are easily filed, and paper documents are quickly scanned to produce a digital replica.

Underwriters, processors and agents
Instead of printing and manually filing documents, PaperClip enables users to keep documents in their native electronic format and file them in virtual filing cabinets that mimic a company’s current filing systems.

Paperless document delivery
Whether users are receiving or sending documents, PaperClip’s Internet eXpress Suite document delivery service enables users and their trading partners, branch offices and field offices to efficiently exchange electronic documents. This document delivery service ensures the secure transmission of document packages, and enables users to easily track transmitted documents.

Archiving made easy
Whether or not an application was initiated and processed electronically, PaperClip provides the tools to securely and efficiently store final documentation in electronic format. The technology eliminates the need for costly storage and cumbersome document retrieval.